Sometimes you just want organized access to your own data. No cloud, no syncing, just your own information in a database on your phone or tablet.

Free, and easy to use, the BaylaDex allows you to organize content that you create into Items within Catagories.

You can even associate pics with your content, and create content on your PC for import into the BaylaDex.

BaylaDex Main

Main Screen

The Category pull-down menu, beneath the large display box, lists all Categories. The Item pull-down menu lists all Items for the currently selected Category. The large edit box displays the content of the currently selected Item.

You can switch spellcheck or the keyboard on/off, and to edit data, type in the large edit box, then press Save.

Swipe horizontally to toggle between text and an associated photo.


Associate Pics

To associate a photo with an Item, open the main menu and select Get Pic. Choose a photo. To toggle between text and photo, simply swipe left or right beneath the edit box or photo.

When you associate a photo, the original is copied and reduced to a size appropriate for your display.

To replace an existing, associated photo, repeat the process of selecting a photo. To unassociate, select Delete Pic from the Main menu.


Add New

This is where you add new Categories or Items. Each Category can contain many Items, and both have a maximum length of 12 characters.

When you enter a new Item name and press Save, you are sent back to the Main screen to enter your content. If you entered a new Category it is automatically created along with the new Item.

To duplicate an entire Category select Duplicate Category from the device menu.


Full View

The Full View screen provides a larger viewing area for content. From the BaylaDex Main Screen open the device menu and select Full View.

This opens the Full View screen, which provides a larger display area. You can switch spellcheck or the keyboard on/off. If editing is not needed, toggle the keyboard off.

If a photo is associated with the text it will automatically display.



Import or export a content file from this screen. The file can be encrypted or not, and can be created via the export function, or can be created on a PC in a specific format.

To export, enter an Export Filename, and choose a Category to export, or All. If you choose All, your entire database will be exported to a file, useful for backups. To encrypt the file, enter a File Password to be used to open the file.

For import, choose to overwrite or skip.

BaylaDex How To

The Basics

Category. Item. Description. The BaylaDex uses these three entities to organize your data. Each Category has a unique name, up to 12 characters long. The Category contains many Items, and each Item has a name, up to 12 characters long.

Each Item also has a plain text description, which is your content, and it can be as long as you want. You add Categories and Items to organize your data, and edit Item description to add content. Usually you will work exclusively on your Android device, but you also have the capability to create Categories, Items, and Descriptions on your PC and import them into the BaylaDex.

A photo can also be associated with each Item. To toggle between photo and text swipe horizontally on the open space at the bottom.

Add, Delete, Duplicate

Go to the Add/Del screen. If adding an Item to an existing Category, select the Category, then enter the new Item name. Click Add New.

To add a new Category, enter the Category name and the first Item name. Click Add new.

To Delete an Item or Category, select it from the pulldown, then select Delete Item or Delete Category. The current Item or Category will be deleted. You cannot delete the last Item in a Category. Instead, delete the Category.

To duplicate a Category, select the Category to be duplicated. Enter a new Category name, then select Duplicate Category. You can duplicate the Help Category to create your own customized Help.

Export and Email

To save an entire Category to a file for sharing with another BaylaDex user, or as a backup, you can export it to a file. You can also export all categories to a file at one time. This is useful for making a backup of your entire database. The file can later be imported, thus restoring your database content to its state at the time of backup.

1. Go to the Filer screen.
2. Enter an export file name.
3. From the Category pull-down select a Category or ALL.
4. Press Export. The file specified now appears in the Import pull-down.

To email the file select Email File from the menu. Enter the destination email. A default can be specified via Settings. Press Send.

Create Content Using Excel on your PC.

You can create content on your PC and import it into the BaylaDex, but the format is very specific. It can be easier to export a Category (unencrypted) and save it to your PC. Then open the file in Excel to see what it should look like. Directions for creating a file from Excel are as follows.

1. Create a new Excel worksheet.
2. Enter these headings: CATEGORY, ITEM, DESCRIPTION, ACTDATE.
3. In each subsequent row enter a Category and Item in the appropriate column, maximun 12 characters each.
4. The Description is your content. Use the Excel editing box at the top of the screen, and expand its height for better readability.
5. For each row enter a date under ACTDATE, in the format 12/25/2014.
6. Save the spreadsheet as a csv file using the File, Save As menu in Excel.
7. Save the file as bd_nnn.csv, where nnn is your choice. It is now ready to send to the BaylaDex.

Email a File from a PC To the BaylaDex

The steps to email the file are shown below, but you can use whatever means you are comfortable with to move the file from your PC to your smart device. In the end, the file must end up in this folder on your device:

It must be named like this: bd_nnn.csv, such as bd_myimport0813.csv

1. Name the file bd_nnn.csv, all lower case (replace the the nnn as desired).
2. Email it as an attachment to your Android.
3. Copy or move the attached bd_nnn.csv file from the Download folder to this folder: Android/data/baylapublishing.bayladex/files/import/.
4. From the BaylaDex Filer screen press the Import pulldown. All available files should be listed.
5. Select the desired file. It can now be imported into the BaylaDex.

Import a File Into the BaylaDex

An import file with the correct structure must be in the import folder on your device. Use a file manager app to navigate on your smart device. The required location of the file is:


It must be here to show up in the Filer screen Import pulldown. To import it into the BaylaDex:

1. Go to the Filer screen. Indicate if encrypted. Only files of the type specified will be shown.
2. Select a file from the Import pulldown.
3. Select Replace or Skip. Replace overwrites any existing Category/Item combinations. Skip leaves them intact, but adds any new ones.
4. Press Import. The file is loaded into the appropriate Categories/Items.

How to Download Website Content Files

From time to time Bayla provides predefined Categories which you can import into the BaylaDex. These are located at the BaylaDex web page under Downloads.

Follow these instructions to import into the BaylaDex:

Download to PC:

1. Right click Link.
2. Save Link As bd_nnn.csv (nnn=name you choose).

Download to BaylaDex:

1. Move from PC to this device folder:


2. Import using BaylaDex Filer.


These are pre-built content Categories for import into your BaylaDex. If using your PC, right click link and Save Link As. Save to your PC, and then use the instructions on this page to move the file to your Android device.

From your Android, press and hold the link and Save Link. Save to:


Content Files
COSLAS - Chief Officers of State Library Agencies (2014): bd_coslas2014

More Category downloads to come. Stop by often and check.

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